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Academic Rules

Academic Rules

TO DISCUSS AND APPROVE THE ACADEMIC RULES FOR UNDERGRADUATE PROGRAMS, UNIVERSITY OF LORALAI

In exercise of the powers conferred by sub-section (1) (2) and (3) of Section 33 of the University of Loralai Act, 2012, the University with the approval of the Senate is pleased to make the following rules to regulate the under-graduate programs of studies of the University.

Preamble.

The Academic Rules for the Under-graduate program of studies offered by University of Loralai (UOLI) are in line with the guidelines provided by Higher Education Commission Pakistan regarding semester system. Aspects covered in these regulations include duration of undergraduate Programs; attendance, struck-offs, readmission; change of program; changing from one academic program to another; withdrawal and addition of courses; promotion & probation; freezing of a semester; course limit; examinations; award of degree; criterion for Gold Medal; repetition of courses for improvement of grades; conduct of summer sessions; maintenance of course files; migration / credit transfer policy; fee concession and award of scholarships; fee refund policy and discipline at campus.

Short title, commencement and application.

  1. These rules may be called the University of Loralai (Under-graduate Programs of Studies) Rules, 2019.
  2. These shall come into force at once.

Program of Study offered by UOLI

  1. The University of Loralai shall offer programs of studies as per its charter, needs in the job market, and on guidance of its statutory bodies from time to time.
  2. The Program of studies offered shall have semester system of studies.

Duration of the Program

4.1 The programs leading to BS shall be of four years duration, equally divided into eight semesters.

4.2. Each semester shall be spread over eighteen weeks, 16 weeks for teaching, and two weeks for the preparation and the conduct of examinations.

Attendance, Struck offs and Readmission

  1. Students shall have to be punctual and regular in attending all lectures, laboratory periods, semester sessions and fieldwork as required for each course.
  2. Two weeks consecutive absence would result in a student’s name being struck off from the University rolls. Such a student must get himself/herself readmitted to the program within three (03) working days of the striking off of his/ her name on payment of readmission fee of Rs. 500/- and within further three (03) days on payment of readmission fee of Rs 1000/-. The failure on the part of a student in getting himself/ herself readmitted shall be considered as the cancellation of his/ her admission.
  3. There shall be at the most three chances for readmission during the entire study program. A student readmitted 3 times during the entire study program shall not be allowed any further readmission and his/her admission shall stand canceled.
  4. A student seeking readmission shall not be exempted from the payment of readmission fee.

Change of Program / Elective Courses

6.1 Changing from one academic program to another; change of academic program will be allowed on the recommendation of the chairpersons concerned and approval of the dean(s), within first two weeks of the first semester, subject to the fulfillment of eligibility criterion and availability of the seat. Merit of the student has to be above the merit of the last student admitted in the program to which transfer is desired.

  1. Withdrawal and Addition of Courses
  2. When a course, for which a student has enrolled, cannot be offered according to the announced program, the student may take an elective course. However, this must be done not later than 7 days after the date of enrollment.
  3. A student, with the consent of chairperson of the department and on approval by the Dean, may be allowed to drop a course within 5 weeks of the commencement of semester.
  4. Withdrawal from a course will be allowed, on the recommendations of the chairperson of the department and approval by the Dean, latest by the end of 15th week of the semester.
  5. Withdrawal course will appear on the transcript with letter grade W
  6. Courses withdrawn or dropped shall not account for calculation of GPA of the semester.

Promotion & Probationary Period

  1. If a student scores CGPA less than 1.0 at the end of any semester during the program of studies, the student shall be dropped from the university rolls (GPA of first semester is CGPA as well).
  2.  Probation
  3. Whenever any student’s CGPA falls between 1.0 and 2.0 he / she shall be put on the first probation list for the next semester
  4. If the student fails to raise the CGPA to 2.0 or above, he/ she shall be placed on 2nd probation for the next semester.
  5. If the student who was earlier on 2nd probation fails to raise CGPA to 2.0 or above, he/she shall be placed on the last probation.
  6. If the student fails to raise CGPA to 2.0 or above in the last probation, he / she shall be dropped from the university rolls.
  7. The student eligible to continue the study program and having failed in the course(s) shall repeat the course(s) whenever such course(s) shall be offered by the faculty provided the contents of the study program remain unchanged.
  8. A student shall have to complete the BS Program within ten (10) semesters or five years (within twelve semesters.

Freezing of a Semester

  1. No freezing in the first semester is allowed.
  2. A student shall be allowed to apply for freezing of at the most two semesters in his / her entire program of studies.
  3. The case for freezing of the program shall be placed before the Vice Chancellor by the chairperson of the respective department through the Dean of the Faculty.
  4. Being allowed a semester freeze by the Vice Chancellor, the student shall resume the program subject the commencement of the relevant semester. A student already registered shall not pay the registration / admission fee in order to resume the studies. However, the student has to complete the degree requirements within 5 years.

Course Limit

  1. A student is required to take 15-18 credit hours course work per regular semester.
  2. However the chairperson of the department may allow a maximum of 21 credit hour course work in one semester on the approval of the Dean.

Credit Hours

  1. A credit hour means teaching a theory course for 50-60 minutes each week throughout the semester.
  2. One credit hour in laboratory or experimental work would require lab contact of at least two hours per week throughout the semester
  3. A course with 3 credit hours for theory and one credit hour for laboratory work will be denoted as 4 (3-1)

Examinations

  1. Eligibility to Appear in the Final Examination of a Semester
  2. No student shall be eligible to appear in the final examination unless he/she is registered at the University for the respective Study Program and has paid all the required dues.
  3. A student must have attended at least 75% of the classes held in a course in order to be allowed to sit in the final semester examination.
  4. Students having class attendance less than 75% in a particular course will be required to repeat the course when it is offered again.
  5. A student must have submitted all assignments, term papers and reports in time before the commencement of the final semester examination.
  • Special Examination
    1. A special examination shall be conducted for a student having failed to appear in an examination on medical grounds or the demise of parent, spouse, children and brother/sister.
  1. A student must have met the eligibility criteria to appear in the respective examination of a semester
  2. The student shall have to produce the death certificate of the kin referred to in 8.2.1 above.
  3. A student shall have to submit an application of illness to the Dean of Faculty on or before the date of commencement of examination.
  4. In case of serious illness of the student, he/she must have been hospitalized in a recognized private or a public sector hospital.
  5. A student shall have to apply to appear in a special examination. The case shall be examined by the Departmental Committee and recommendations of the committee shall be placed before the Dean through the chairperson of the department for approval.

          Special mid-semester examination: The student shall be allowed by the Dean to appear in special mid-semester examination to be

  1.  

scheduled latest by the 12th week of the semester.

  1. Special final semester examination: The student shall be allowed by the Dean to appear in the special final semester examination to take place during semester break before the commencement of next semester.
  2. Chairperson of the Department will monitor the special examinations and ensure the standards.
  3. There would be only one chance to appear in special examination during entire program of studies.

Departmental Committee

  1. There shall be a “Departmental Committee” comprising:
    • Chairperson of the departments
    • Two seniors most faculty members
  2. The committee will address the grievances of the students about any course instructor or grade or for any other academic issue.
  3. Appellate body will be the Dean of the Faculty
  4. Grievance on Grade
    1. A student must approach the chairperson of the department for a grievance on grade within 5 days of the receipt of the grade.
    2. The chairperson of the department shall forward the grade grievance to the “Departmental Committee”
    3. It will be binding on the committee to hear both sides (student and instructor), and give the final decision within 5 days or before the start of the d ate of registration for the new semester whichever comes earlier
  5. University Examination Committee
      1. Constitution of the Committee

There shall be a University Examination Committee comprising of

Pro Vice Chancellor (Chairperson)

Registrar / his nominee

Deans of faculties

The Controller of Examinations will be the secretary of the University Examination Committee.

  1. Functions of the University Examination Committee The committee shall
    1. Have the mandate to permit and notify all the cases/ requests of special examinations after scrutiny of the evidence
    2. Finalize the unfair means cases reported by examination committees of faculties
    3. Monitor the mid and final semester examinations of faculties.
  1. Faculty Examination Committee
    1. Constitution of the Committee

There shall be a Faculty Examination Committee comprising of

Dean of Faculty

Chairpersons of Departments

One senior most faculty member

The teacher concerned may be co-opted in case of complaint of a student.

 

  1. Functions of the Committee
    1. Ensuring content coverage of courses by comparing tests with the course outlines and work plan provided by the teacher.
    2. Monitoring of classroom activities as given in the course outline.
    3. Examination of all problems regarding uniformity before the declaration of results.
    4. Referring the special examination cases and the unfair means cases reported during mid semester and final semester examinations to the University Examination Committee.
  1. Evaluation
  2. There shall be a perpetual evaluation system of the student’s performance. In addition to home assignments, term papers, quizzes and class presentations, the following examinations in each course during the semester shall be held: –
    • Mid Semester Examination
    • Final Semester Examination.

11.6.2. The Mid Semester Examination shall be held by the end of the 8th week of class work for each course from the commencement of the semester. The final semester examination shall be held at the end of the semester.

11.6.3. The duration of the examinations: –

Mid Semester Examination: at least one hour

Final Semester Examination: two to three hours

  1. Evaluation for Courses

          The Evaluation Scheme for Theory courses 3(3-0)

Mid Semester Examination 25%

Final Semester Examination 50%

Quizzes, Assignments, Reports, 25% Project, Term Papers, Case Study,

Class Presentation, Group Work etc.

  1. The Evaluation scheme for Lab courses 1(0-1)

Each laboratory course will be of 1 credit hour and will have its own course

code.

 

  1. Marks, Grade Points, Letter Grades

         Letter grades are used only for individual courses and not for semester GPA or CGPA. Grade points for each letter grade are given below: 

  1. The percentage of marks or values of grades other than grade points shall not be reported on the transcripts whether they are relative grades or absolute grades.
  2. The course instructor, on his / her own accord or in consultation with the Dean

/ chairperson of department of the concerned faculty, may decide to use curving for award of letter grades instead of using fixed percentages tabulated above.

  1. Mid-semester and final semester answer books of each student should be shown to him / her after marking
  2. Re-evaluation of answer books is not allowed after declaration of result; however, in such cases, a student may apply for recounting of marks.

Award of Degree

12.1 On successful completion of the examination, the controller of examinations of the University shall compile the final results of the study program and declare the results indicating the marks and grades obtained by the students.

  1. The University shall confer the degrees upon the successful students.
  2. Degree will not be awarded to a student whose CGPA is less than 2.0.
  3. A student can repeat up to 18 credit hour courses with D grades for improvement of CGPA (if it is less than 2.0) in additional 9th and 10th semesters.

Criterion for Gold Medal Awards

Following is the criterion for award of gold medals to graduating students.

  1. Highest CGPA in the program of studies
  2. Successful completion of courses whenever initially offered during the program of studies
  3. Completion of degree within minimum prescribed period
  4. Immaculate character during studies
  5. If the number of students, in a program of studies, is less than 10 then the minimum CGPA required for award of Gold Medal is 3.85

Repetition of Courses for the improvement of Grades

  1. Any student failing in any course or debarred from taking the final examination on account of shortage of attendance shall have to repeat that course whenever offered.
  2. A student who obtains a ‘D’ grade in a course may avail the opportunity of repeating that course whenever offered for improvement.
  3. A student may repeat a maximum of six courses to improve D grades during entire program of studies.
  4. In case a student repeats the course, the new improved grade for CGPA calculation will be substituted for the old grade in the official records.
  5. Only one chance to repeat a course for the purpose of improvement for the entire degree program shall be allowed.
  6. Students have to register for the courses being repeated within 10 days from the date of commencement of the semester.
  7. The result of failed course(s) will be reflected in the transcript of respective semester(s) and in the subsequent semester(s) during which the failed course(s) was (were) passed.
  8. A student may repeat a course without attending the classes provided;
  9. The student has studied this course in some previous semester by fulfilling all the conditions
  10. The student had appeared in the final semester examination by fulfilling 75% attendance criterion and had failed, or,
  11.  

The student had completed 75% attendance of that semester but was unable to appear in the final semester examination because of health reason / death of kin as specified in section on special examination of Academic Rules and had reported his inability to the chairperson of the department in writing before the commencement of the final semester examination.

  1. A student who has obtained a D grade in a course.
  2. Student has to register for the course being repeated, within 10 days from the date of commencement of the semester.
  3. Student shall have to appear for mid-semester and final semester examinations only as per schedule of the class with which repetition of the course is registered. BS students availing additional 9th and 10th semesters only (11th and 12th semesters only for B. Arch students) may however register for failed courses even if these courses are not being offered in the respective semester. All other conditions for registration shall apply.
  4. Student will not be evaluated for 25% sessional marks. Sessional marks obtained in first attempt for the course will be taken into account.
  5. No special examination will be allowed to students repeating a course under these rules.

Summer Sessions

  1. Summer Sessions provide opportunities to the students who fail or withdraw from a course and those who wish to improve their GPA to qualify to the next semester.
  2. During the semester break, departments may offer at least one intensive session of 48 contact hours with courses of their choice.
  3. Students who fail or withdraw from a course and those who wish to improve their CGPA as per prevailing academic rules of UOLI can register for courses offered during Summer Semester.
  4. The students can register for up to two courses during summer semester.
  5. A student, who has taken examination in the semester immediately prior to the said summer semester and has failed certain courses according to departmental result sheet, can register f or summer semester on recommendation of the chairperson countersigned by the Dean concerned.
  6. A student shall have to achieve 75% attendance target, complete tasks for sessional marks, and appear for mid and final semester examinations for each course registered for summer semester
  7. Special examination shall not be allowed for summer semester courses
  8.  

15.8 The Dean of the faculty in consultation with the chairperson of respective department may decide about the number of students to be registered for a particular course that is being offered for summer semester.

  1. The registration fee for summer semester courses shall be paid through bank challan in the Utility Booth of the University Bank.
  2. Students shall strictly observe the university dress code during summer semester

All other conditions regarding pre-requisite courses, duration of mid and final examinations, no choice in question papers and objective-subjective ratio shall remain the same

Course File

Maintenance of course file is compulsory for the teachers. It will have a complete record of all academic activities during the semester. The course file will contain:

  1. Description of courses
  2. Course coding
  3. Weekly teaching schedule
  4. Dates of mid-semester examination
  5. Grading policy identifying each activity, such as homework, quizzes, mid-semester examination, final examination, term paper
  6. Record of each homework assignment evaluation
  7. Copy of each quiz given
  8. Copy of mid-semester examination
  9. Grading sheets of the course detailing statistical data on the grade obtained by the students.
  10. Difficulties/problems faced during classroom/course delivery

Migration / Credit Transfer Policy

  1. A migration committee shall be constituted by the Vice Chancellor to deal with the migration cases/ credit hour transfer cases.
  2. Criteria for evaluation will be transparent and will be strictly followed.
  3. Migration / credit transfers from UoL to some other University or vice versa shall be allowed after completion of the prescribed codal formalities. Migrations/transfers to and from only the Higher Education Commission recognized universities / institutions (both public and private) shall be considered.
  4. The student concerned shall obtain the migration certificate within 15 days after submission of the application for migration.
  5. Migration processing fee shall be Rs 500/-. The following documents shall be attached by the candidate with the application for obtaining Migration Certificate:

             Attested copy of degree/ result card of last examination taken.

             Bank Challan showing the deposit of fee.

  1. Students seeking duplicate migration certificate from one university to another university shall be allowed such certificate on submission of an application supported by:

             An affidavit by the student, duly attested by Magistrate, revealing that the original Migration Certificate issued by the university had been lost and was not used for any other purpose.

             A cutting of daily newspaper in which the report regarding loss of Migration Certificate was published.

             A certificate to the effect that the applicant had not been registered at the university for which Migration Certificate was issued.

  1. A student who fails in the university examination and wants migration / credit transfer to another university shall be issued Migration Certificate on production of the original Result Card.

17.8 Once the Migration Certificate is issued, it can be cancelled and admission restored within 3 weeks from the date of issuance of migration certificate. The student will have to provide a certificate from the respective Registrar that he/she had not been registered at that university for which the Migration Certificate was issued.

17.9. No Migration / Credit Transfer Certificate shall be issued to a student who had been debarred from appearing in the university examination or expelled from university / affiliated institute / college for misconduct till such time as the period of punishment lasts.

  1. A regular student at the university / affiliated institute who desires migration to another university shall be issued Migration Certificate on the production of the Clearance Certificate
  2. If any question arises to the interpretation of any of the provisions of these rules, it shall be placed before the Vice Chancellor whose decision thereon shall be final and binding.
  3. No credit hour of a course will be transferred if the grade is less than C.
  4. University may enroll students (if they fulfill the criteria) for any course(s) and issue a transcript for the courses done. Rs. 5000/ per course will be charged.
  5. Requirement for awarding of degrees (Transfer of Credit Hours Cases):
  6. A student must have a proper admission in the undergraduate program of the university and should earn minimum of 60 credit hours out of a total of 130-145 credit hours from UOLI.

Only those students will be allowed migration who fulfill the minimum criteria for admission to the relevant course.

Fee Refund Policy

  1. The admission and registration fee deposited shall not be refunded to a student in any case.
  2. Security fee shall be refundable provided nothing is outstanding against the student and the relevant quarters, i.e. the office of Department Chair, Lab, Library, Student Affairs Office, Hostel, State Bank Library and Accounts section, provide their clearance certificate.
  3. Prospectus charges and the application processing fee shall not be refunded.
  4. If any student requests for cancellation of his/her admission within 15 days from the date of commencement of classes, he will be entitled for full refund of tuition, laboratory, examination and library fees.

Disciplinary Rules

The following shall constitute the acts of indiscipline

  1. Use of indecent or uncivilized language, remarks or gestures within the varsity premises.
  2. Improper behavior, such as shouting, abusing, quarreling, fighting and manhandling on the campus.
  3. Carrying, using or threatening to use firearms and deadly weapons.
  4. Defiance of authority.
  5. Fake representation or giving false information or willful Concealment of the relevant information, cheating or deceiving.
  6. Inciting or staging a walkout, strike or an unauthorized procession or forming organization for sake of indulging in political activities.
  7. Shouting of slogans derogatory to the prestige of the university or the reputation of its officers or teachers.
  8. Being found under the effect of an intoxicant.
  9. Smoking within the University premises or university or while in the university transport.
  10. Action defamatory of and derogatory to religion and Pakistan.
  11. Use of unfair means in an examination.
  12. Indulgence in activities prejudicial and detrimental to good order on the campus.
  13. Unauthorized use of, or damaging university’s moveable or immovable property or wall chalking.
  14. All such other acts which the Competent Authority/ Discipline Committee may construe as breach of discipline.

 

Punishment or penalty for any of the offenses mentioned under above clauses shall be according to gravity of the case and may be one or more of the following:

A record in the BOOK OF DISCIPLINE to be maintained by the Registrar’s office, as detailed below:

First entry: Stern Warning

Second entry: Monetary Fine

Third entry: Expulsion

  1. Fine as decided by the Discipline Committee.
  2. Expulsion from the class., hostels for a specified period,
  3. Detention from examination.
  4. Cancellation of Examination results or withdrawal of certificate granted, and
  5. Expulsion or rustication from the university for a specified period or for good.

 

  1. The Department Chairs/ Directors / Provosts shall be responsible for the maintenance of discipline among the students of their respective departments subject to the provisions of statutes and regulations of the university.
  2. The certificates/ degree/ diplomas and other documents of a student involved in a case of breach of discipline may be withheld till the final disposal of the case.

 

  1. Exceptional cases, not covered by the prescribed rules, shall be referred to the Syndicate by the Discipline Committee.
  2. The Syndicate may consider the appeals of the students involved in the cases of breach of discipline on the recommendation of the Vice Chancellor.
  3. Any student found guilty of committing any of the offences cited above shall automatically disqualify himself or herself from the award of any honor/ distinction from the university.
  1.  

In exercise of the powers conferred by sub-section (1) (2) and (3) of Section 33 of the University of Loralai Act, 2012, the University with the approval of the Senate is pleased to make the following rules to regulate the graduate programs of studies of the University.

Preamble

The Academic Rules for the Graduate program of studies offered by University of Loralai (UOLI) are in line with best academic practices in vogue at reputed institutions of the world and guidelines provided by Higher Education Commission Islamabad. Aspects covered in these regulations include duration of undergraduate Programs; admissions, attendance, course limit, examinations, research work, MS / PhD thesis, Supervision matters, award of degree and criterion for award of Gold Medal etc. Students of MS, MS leading to PhD and students admitted in direct PhD programs of UOLI are encouraged to go through these rules carefully and plan their studies accordingly.

Program of Study offered by UOLI

  1. The University of Loralai shall offer graduate programs of studies as per its charter,
  2. needs in the job market, and on guidance of its statutory bodies from time to time.
  3. The Program of studies offered shall have semester system of studies.

Dealing Office for Graduate Study Programs

  1. There shall be a Graduate Studies Office of UOLI, which shall be headed by a
  2. designated In-charge, preferably a senior academician/ professor.
  3. The InCharge Graduate Studies Office (GSO) shall have the following responsibilities;
    1. Conducting the aptitude tests for Graduate research students in consultation with Registrar, Dean(s) and graduate program coordinator(s)
    2. Coordinating with Secretary Advanced Studies & Research Board (ASRB)
    3. Presenting the research titles/synopses and allocation of supervisors in coordination with Dean concerned.
    4. Presenting the panel(s) of examiners to ASRB.
    5. Interpreting examiners’ reports
    6. Facilitating PhD thesis defense.
    7. Liaising with graduate program coordinator(s) and external examiners.
    8. Facilitating graduate training/seminar sessions.
    9. Dealing with graduate students’ grievances and complaints in consultation with Dean concerned,
    10. Notifying leave of absence of graduate students
    11. Any other assignment concerning regulating/ monitoring and leading the graduate study programs of the UOLI, as assigned by the Vice Chancellor from time to time.

Graduate Study Programs

The Graduate study programs offered at UOLI will include:

  1. MS
  2. PhD

MS Program

 Admission

Admission test conducted by the University or its authorized testing agency with a minimum 50% cumulative score will be required at the time of admission. Valid GRE (International) test with 50 percentile score or valid GAT subject test with 60% cumulative score will also be acceptable.

Admission Criteria

The applicants must have completed 16 years of education or equivalent [e.g. BS (4 years) MSc/ MBA etc.] in the relevant field with at least 50% marks or CGPA 2.0 / 4.

Determination of Admission Merit Admission merit would be determined as:

  1. Academic performance (terminal degree only) 50%
  2. Admission test conducted by the University or any other body authorized by HEC + Interview (30% + 20%)
  3. In case two or more candidates score equal marks and are placed at the bottom of the merit list, both / all of them shall be allowed admission in the relevant program.

Duration of the Program

  1. The minimum duration for completion of the MS program is 1.5 years from the date of enrolment in the MS program. A candidate for a master’s degree shall not normally be permitted to submit a thesis for examination within the first year of candidature. A candidate will be expected to present his/her thesis for examination within two years of the date of the initial enrolment in the course, excluding periods of approved leave of absence/ deferment.
  2. The maximum duration for the completion of degree shall be four years.

Promotion & Probationary Period

If a student scores CGPA less than 1.5 at the end of any semester during the program of studies, the student shall be dropped from the university rolls (GPA of first semester is CGPA as well).

Probation/Cancellation of admission

  1. Whenever any student’s CGPA falls between 1.5 and 2.5 he / she shall be placed on the probation for the next semester.
  2. If the student fails to raise CGPA to 2.5 or above on availing the probation period, he / she shall be dropped from the university rolls.
  3. The student eligible to continue the study program and having failed in the course(s) shall repeat the course(s) whenever such course(s) shall be offered by the faculty provided the contents of course(s) remain unchanged.
  4. The student can repeat the failed course(s) for a maximum of two times and can improve course(s) with (C/D grades) once in the entire study program.
  5. A student can improve at most three courses during the entire degree program
  6. A consecutive willful absence of two weeks or accumulative 60 days absence on part of the student may culminate the admission upon approval from ASRB. Such cases shall be forwarded by the chairperson/supervisor through Dean of the faculty.

Deferment of a Semester

  1. A student shall be allowed to apply for deferment of at the most one semester during his / her entire program of MS studies.
  2. The case for deferment of the program and resumption thereafter shall be placed before the InCharge Graduate Studies by the chairperson of the respective department through the Dean of the faculty.
  3. A student already registered shall not pay the registration / admission fee in order to resume the studies. However, the student has to complete the degree requirements within maximum duration of the program from the date of his/her enrolment (excluding the period of semester being deferred).

Course Limit

A student shall be allowed to enroll for a maximum of 12 Credit Hours (CH) course work in one semester.

Credit Hours

  1. A credit hour means teaching a theory course for 50-60 minutes each week throughout the semester.
  2. A student must complete a minimum of 24 CH Course work prescribed by the department for the MS degree with CGPA ≥2.5.
  3. A student must have attended at least 75% of the classes held in a course in order to be allowed to sit in the final semester examination.
  4. Having obtained CGPA ≥ 2.5, the candidate shall do a minimum of 6 credit hour thesis to qualify for MS degree.

Appointment of Supervisor(s)

The appointment of principal supervisor and co-supervisor (If any) shall be processed through Graduate Research Committee and InCharge Graduate Studies for approval by Advanced Studies & Research Board (AS&RB). Each MS student shall be allocated a supervisor/ supervisory team as detailed below:

Principal supervisor (from within the University)

Co-supervisor(s) (if deemed necessary) can be from any other institute.

The students’ main contact will be with their principal supervisors. The main responsibilities of the Supervisor(s) and the student are summarized below:

Responsibilities of the Principal Supervisor

The principal supervisor is accountable to the graduate program coordinator for advising and monitoring the progress of a candidate and leading the supervisory team. Responsibilities of a Principal Supervisor include:

  1. negotiating roles with co-supervisor(s), at the commencement of the candidature,
  2. facilitating the operations of the supervisory team in supporting the and idate’s research endeavors,
  3. monitoring and coordinating the performance of the candidate relative to the standards required for the program,
  4. ensuring that necessary approvals are obtained from the relevant bodies and/ or other ethics committees for data collection where the research deals with human or animal subjects,
  5. reporting issues of academic misconduct to the Graduate Program Coordinator,
  6. bringing to attention of the Incharge Graduate studies issues relating to intellectual property rights, commercial, or other confidentiality matters concerning content of the thesis or portfolio,
  7. presenting the names and credentials of proposed examiners in consultation with Graduate Program Coordinator, to the Incharge Graduate Studies,
  8. ensuring that the candidate has accurate information about supervisor’s planned leave of absence/ retirement,
  9. development of supervisory skills of inexperienced co-supervisors.

Responsibilities Common to Principal Supervisor and Co- Supervisor

Responsibilities common to both principal supervisor and co-supervisor include:

  1. responding in a timely manner to research related queries,
  2. guiding the student for exploring solutions for unexpected problems which arise in the research,
  3. maintaining close and regular contact with the candidate,
  4. ensuring originality in research work
  5. ensuring acknowledgement of any substantial assistance received by the candidate,
  6. commenting in a timely manner on the contents and the draft of the thesis/ examinable work,
  7. provide general support and encouragement to the candidate,
  8. encourage the candidate to publish the research,
  9. fulfilling other obligations assigned by the University from time to time.

Responsibilities of students

Responsibilities of students include:

  1. conducting research and developing thesis as per guidelines of the
  2. keeping an active contact with supervisor(s),
  3. keeping the schedule as agreed with the supervisor(s) and approved in the

research proposal,

taking the initiative in identifying research problems and potential solutions to these problems,

  1. adhering to the ethical standards which govern research,
  2. ensuring that the thesis conforms to the requirements of the University,
  3. submitting progress report bi- annually.

Appointment of alternate Supervisor(s)

In case the principal supervisor leaves the university, the student may be provided with alternate supervision. The Chairperson in consultation with the Dean shall place the matter in the departmental/faculty Graduate Research Committee. The graduate research committee shall recommend alternate supervision (principal supervisor) for the student.

The leaving principal supervisor, however, may act as co-supervisor till the completion of the degree of the concerned student.

Graduate Research Committee

There shall be a Graduate Research Committee at department level. However, if the minimum required number (as per HEC criteria for each program) of PhD faculty is not available then committee may be constituted at the faculty level. Responsibilities of the committee include:

  1. Conducting research proposal/synopses seminars of graduate students,
  2. Evaluating and recommending research proposal/synopses to AS&RB for approval,
  3. Conducting progress seminar of graduate students prior to theses defense,
  4. Recommending the cases of appointment of supervisors and co-supervisors to AS&RB for approval,

Synopsis/Research Proposal Seminar presentation

A student has to defend his/her research proposal/synopsis in a seminar at the respective department/faculty in the presence of Graduate Research Committee. Its recommendations shall be forwarded to AS&RB through Graduate Studies office for consideration. In addition to the proposal defense, a student has to present a progress seminar in the presence of graduate research committee.

Research Proposal

The research proposal will provide a justification for the proposed research. The justification should demonstrate that the student is familiar with the key literature in the area and that the candidate can critically evaluate it and use it to build an argument to justify the research question. In addition, the proposal should demonstrate that the student has the knowledge and skills to carry out the research. A research proposal may contain the following components:

Title Page

Title page of the synopsis should include title of the research

Contents page

Comprising of all the contents of the synopsis with page numbers.

Introduction

A brief description to introduce the area of the proposed research work along with background information and problem statement.

Objectives

Objectives to be achieved should be clearly outlined (numbering). These objectives will indicate major aspects of the study to be undertaken.

Justification and Benefits of the Research

It is important to provide justification and benefits of the proposed research, in the light of previous work done. It should be possible in most cases to anticipate the specific and general benefits likely to be achieved as a result of completion of the proposed research.

Review of Literature

A review of the relevant and up to-date literature showing the work done previously in the area of proposed research is essential to plan further studies effectively after identifying the research gap.

Plan of Work and Methodology

A plan of work describing various aspects of the study in a logical sequence along with the methodologies to be employed, are the most important component of any research plan. Sufficient details to demonstrate that the researcher has a fairly good idea about the nature of work likely to be involved should be provided. In the case of experimental sciences, e.g., which equipment and experimental procedures will be used to obtain the results; in the case of social sciences what resource materials will be used; whether the required information will be obtained from primary or secondary sources, etc. A time schedule for the various aspects of the proposed research may be provided wherever possible.

Place of Work and Facilities Available

In order to complete the proposed research some specialized facilities may be required. For example, in case of experimental sciences different equipment may be involved or in the case of, may be, a study on a scholar, the relevant literature may be available in a foreign country. Therefore, it is important to identify the place where the research work will be undertaken and whether the resources and facilities required for doing the research are available.

References

Synopsis should contain at the end a list of references, and a bibliography if required.

Key Milestones for MS

  1. A minimum of 24 CH course work with minimum CGPA of 2.5
  2. Successful defense of synopsis/research proposal and its approval by AS&RB.
  3. Progress seminar
  4. A minimum of 6 CH research work / thesis
  5. Thesis defense and viva

Progress

After the completion of course work and assigning research supervisor(s), the student has to maintain progress consistent with the timeframe approved in the research proposal. The progress shall be monitored and documented by the principal supervisor and graduate program coordinator of the relevant faculty and shall

subsequently be communicated to the GS Office under intimation to the chairperson and faculty Dean.

Progress Report

The bi-annual progress report shall be completed by the end of spring and fall semesters. The student is required to indicate the work carried out during the previous six months or from commencement. The progress shall include:

  1. Stages of the research work completed,
  2. goals met over the previous six months and goals set for the next six months,
  3. problems experienced and the level of satisfaction with the supervisory relationship.

The student shall submit the progress report to the principal supervisor who shall make recommendations on it. The report shall be forwarded to the GS Office by the principal supervisor through the relevant faculty dean/ chairperson/ graduate program coordinator.

Leave of Absence

  1. For any unforeseen reason, when a student cannot continue with his/her studies for a short period of time, the student may seek an official leave of absence.
  2. During an approved leave of absence, the student shall not pursue the studies or consume any University resources in terms of supervision and other support services.
  3. A student is not allowed to avail the semester break during his research work/ thesis; however, the student during research work and after completion of course work is entitled to four weeks annual leave (with the prior approval from principal supervisor).
  4. Request for leave specifying the reasons, shall be made on the appropriate form. The leave beyond four weeks shall be determined by the Advance Studies and Research Board (AS&RB) on recommendation of the principal supervisor. The decision with respect to an application for leave shall be notified by the Graduate Studies Office.

Examination

Once a student has submitted thesis it shall be sent to the examiner for evaluation. The principles governing examination at GS OFFICE are:

  1. The examination process shall be carried out to ensure that the student has satisfied GS OFFICE regulations for the award of the degree.
  2. The faculty Dean in consultation with the concerned chairperson and principal supervisor shall propose a panel of three examiners (other than UoL) to the Incharge Graduate Studies for appointment of one examiner.
  3. Examiners of theses shall be selected on the grounds of their academic and research competence in the areas of the submitted theses. They should be active in both research and scholarship.
  4. The examiner shall not have a blood relation/ spouse, or co-authorship with the student to be examined.
  5. The duration of examination process from the date of submission of thesis to its outcome shall not normally exceed three months
  6. The examination process shall be tracked by the GS Office. Students and supervisors

shall be kept informed of progress at different stages of the process.

  1. All the reports and results of an examination shall be communicated to the faculty graduate program coordinator by the G.S Office.

The examiner shall evaluate the thesis, provide a written report and make one of the following recommendations:

  1. Passed without any amendments and the candidate m a y be awarded the degree (NA)*.
  2. Passed, subject to minor amendments as indicated in report to the satisfaction of the concerned Principal Supervisor (MA)*.
  3. Passed, subject to substantive amendments along the lines as indicated in the report’. The G.S OFFICE shall constitute a committee comprising of principal supervisor and one senior faculty member nominated by the faculty dean. The student shall submit a detailed report outlining the amendments to the satisfaction of the committee without further reference to the examiner.

The thesis maybe re-submitted to the examiner after completing the required extra work and revision indicated in the report (R)*.

Thesis Defense & VIVA

The Incharge Graduate Studies in the light of examiner’s report and consequent incorporation of the required amendments in the thesis shall announce a student eligible for defense and viva. The following defense process shall be followed:

  1. The examiner who has evaluated the thesis shall be invited for the defense and viva.
  2. The date of defense shall be notified by the InCharge Graduate Studies. The defense of thesis shall be open for all.

Award of MS Degree

  1. A student shall be awarded MS degree subject to the fulfillment of key milestones mentioned in 3.1.13
  2. The concerned chairperson and Dean through GS OFFICE, on the basis of examiner’s report and fulfillment of all other conditions, shall advise the controller of examinations to process the case for the award of MS degree.

Roadmap for Award of MS Degree

The flow-chart/ roadmap for award of MS degree is given here under:

The program focuses on two aspects:

  1. Coursework, to provide grasp of research skills and knowledge in the field of study.
  2. A closely supervised thesis.

The main objectives of PhD program are to enable the students to;

  1. acquire competency as an independent researcher, able to plan and carry out research, and use and disseminate its outcomes and implications,
  2. make original contribution to knowledge through research,
  3. understand the uses of theory and of theoretical frameworks,
  4. evaluate and apply the research of others to issues emerging in their research,
  5. understand academic research as a form of professional practice,
  6. demonstrate intellectual leadership.

Admission in PhD program

There are two entry points for PhD program:

  1. Direct admission in PhD program
  2. Admission in MS leading to PhD program

Direct Admission in PhD Program

The applicant must possess:

  1. HEC recognized MS/ M. Phil or equivalent Degree with minimum of 30 credit hours (24 credit hour graduate level courses + 6 credit hours thesis) in the relevant field with 1st Division or equivalent grade or CGPA 3 out of 4,
  2. GRE (International) Subject Test with 60 percentile score or GAT subject test with 60 % marks. The University may arrange a subject test after fulfilling all conditions required by the Higher Education Commission.

Course Work

  1. The student shall have to complete minimum of 18 CH course work.
  2. The principal supervisor may recommend foundation non-credit courses, if required.
  3. A student must have attended at least 75% of the classes held in a course in order to be allowed to sit in the final semester examination.
  4. The student must complete prescribed course work with CGPA ≥ 3.0.
  5. Any student, who gets CGPA < 3.0, shall have to improve CGPA up to ≥ 3.0 before Doctoral Qualifying Examination (DQE).
  6. Failing to improve CGPA up to ≥ 3.0, the student shall do a minimum of 6
  7. CH thesis to qualify for MS degree provided that CGPA is ≥ 2.5.

Probation/Cancellation of admission

  1. Whenever any student’s CGPA falls between 2.0 and 3.0 he / she shall be placed on probation for the next semester
  2. If the student fails to raise CGPA to 3.0 or above on availing the probation period, he / she shall be dropped from the university rolls.
  3. The student eligible to continue the study program and having failed in the course(s) shall repeat the course(s) whenever such course(s) shall be offered by the faculty provided the contents of the course(s) remain unchanged.
  4. A student can improve at the most two courses during the entire degree program
  5. A consecutive willful absence of two weeks during course work and accumulative 60 days absence during research work on part of the student
  6. may culminate in cancellation of admission upon approval from AS&RB. Such cases shall be forwarded by the chairperson/supervisor through Dean of the faculty.

Appointment of Supervisor(s)

  1. A student may choose a principal supervisor from within the department subject to the willingness of the supervisor and area of specialization. In case student is unable to find a suitable supervisor, the Graduate Research Committee shall assign the principal supervisor. The supervisor once assigned, shall recommend co- supervisor(s) for the student
  2. The appointment of principal supervisor and co-supervisor(s) shall be processed through Graduate Research Committee to InCharge Graduate studies for approval by Advanced Studies & Research Board (AS&RB).

Alternate Supervision

  1. In case the principal supervisor leaves the university, the student may be provided with alternate supervision.
  2. The Chairperson in consultation with the Dean concerned shall place the matter in the departmental/faculty Graduate Research Committee. The graduate research committee shall recommend alternate supervision (principal supervisor) for the student.
  3. The leaving principal supervisor, however, may act as co-supervisor till the completion of the degree of the concerned student.

Doctoral Qualifying Examination (DQE)

  1. After obtaining provisional transcript from the office of the Controller of Examinations (COE) and with the completion of the requirements of the course work, the InCharge Graduate studies shall announce the candidate eligible for Doctoral Qualifying Examination (DQE).
  2. The faculty Dean in consultation with concerned chairperson and principal supervisor shall nominate a panel of two experts (with PhD qualification) from within faculty.
  3. The panel of experts along with the supervisor (s), Dean and chairperson of the department shall be responsible for paper setting, pattern, schedule and conduct of DQE.
  4. The result of DQE on qualified/Not qualified basis shall be placed before the
  5.  

Incharge Graduate Studies for approval and notification by the Controller of Examinations.

  1. The result of DQE shall be confirmed by Advanced Studies and Research Board (AS&RB).
  2. After success in DQE the student shall defend research synopsis / proposal.
  3. In case a student is unable to qualify the DQE, the candidate may be allowed to re- appear for the last chance.

Duration of the PhD Program

  1. The minimum duration for completion of PhD program is 3 years.
  2. A candidate shall be allowed to submit thesis after completion of three years from the date of enrollment.
  3. The maximum duration for completion of degree shall be 8 years.

Synopsis/Research Proposal Seminar presentation

  1. A student has to defend his/her research proposal/synopsis in a seminar at the respective department/faculty in the presence of Graduate Research Committee.
  2. Its recommendation shall be forwarded to AS&RB through GS office for consideration. In addition to the proposal defense, a student has to present a progress seminar in the presence of Graduate Research Committee.

Research Proposal

The research proposal will provide a justification for the proposed research. The justification should demonstrate that the student is familiar with the key literature in the area and that the candidate can critically evaluate it and use it to build an argument to justify the research question. In addition, the proposal should demonstrate that the student has the methodological knowledge and skills to carry out the research.

Confirmation of PhD Candidature

Formally each research student is admitted under probation and becomes a confirmed candidate only when the following conditions have been met:

  1. Completion of course works with CGPA ≥ 3.00
  2. Success in Doctorate Qualifying Examination
  3. Approval of the research proposal/synopsis by AS&RB.

Deferment of a Semester

  1. A student shall be allowed to apply for deferment of at the most one semester during his

/ her entire program of studies.

  1. The case for deferment of the semester and resumption thereafter shall be placed before the Incharge Graduate Studies by the chairperson of the respective department through the Dean of the faculty.
  2. A student already registered shall not pay the registration / admission fee in order to resume the studies. However, the student has to complete the degree requirements within maximum duration of the program from the date of his/her enrolment (excluding the period of semester being deferred).

Course Limit

A student shall be allowed to enroll for a maximum of 9 credit hour course work in one semester.

Credit Hours

  1. A credit hour means teaching a theory course for 50-60 minutes each week throughout the semester.
  2. A student must complete a minimum of 18 CH Course work prescribed by the department for the PhD degree with CGPA≥ 3.0.
  3. Any student who obtains CGPA < 3.0 shall be given one chance for each subject (with C/D grades) to Improve CGPA to ≥ 3.0.

Progress

After the completion of course work and assigning research supervisor(s), the student has to maintain progress consistent with the timeframe approved in the research proposal. The progress shall be monitored and documented by the principal supervisor and graduate program coordinator of the relevant faculty and shall subsequently be communicated to the GS OFFICE under intimation to the chairperson and faculty dean.

Progress reports

The bi-annual progress report shall be completed by the end of spring and fall semesters. The student is required to indicate the work carried out during the previous six months or from commencement. The progress shall include:

  1. stages of the research work completed,
  2. goals met over the previous six months and goals set for the next six months,
  3. problems experienced and the level of satisfaction with the
  4. supervisory relationship.

The student shall submit the progress report to the principal supervisor who shall make recommendations on it. The report shall be forwarded to the GS OFFICE by the principal supervisor through the relevant faculty dean/ chairperson/ graduate program coordinator.

Leave of absence

  1. For any unforeseen reason, when a student cannot continue with his/her studies for a short period of time, the candidate may seek an official leave of absence.
  2. During an approved leave of absence the candidate shall not pursue the studies or consume any University resources in terms of supervision and other support services.
  3. A student is not allowed to avail the semester break during his research work/ thesis; however, the student during research work and after completion of course work is entitled to four weeks annual leave (with the prior approval from principal supervisor).
  4. Request for leave specifying the reasons, shall be made on the appropriate form. The

leave beyond four weeks shall be determined by the Advance Studies and Research Board (AS&RB) on recommendation of the principal supervisor.

  1. The decision with respect to an application for leave shall be notified by the GS Office.

Examination

Once a student has submitted thesis it shall be sent to the examiners for evaluation. The principles governing examination at GS OFFICE are:

  1. The examination process shall be carried out to ensure that the student has satisfied GS OFFICE regulations for the award of the degree.
  2. The faculty Dean in consultation with the concerned chairperson and principal supervisor shall propose a panel of seven examiners (four examiners from technologically/ academically advanced countries and three from within Pakistan) to the Graduate Studies Office for seeking of appointment of three examiners (two foreign and one form Pakistan) by the Vice Chancellor.
  3. Examiners for thesis shall be selected on the grounds of their academic and research competence in the area of the submitted thesis. They should be active in both research and scholarship.
  4. The examiner shall not have a blood relation/ spouse, or co-authorship with the student to be examined.
  5. The duration of examination process from the date of submission of thesis to its outcome shall not normally exceed six months
  6. The examination process shall be tracked by the GS OFFICE.
  7. Students and supervisors shall be kept informed of progress at different stages of the process.

Examiners’ Reports

  1. The reports received in sealed covers from the examiners shall be placed before the Advance Studies and Research Board (AS&RB) by the InCharge Graduate Studies.

If two examiners from technologically/academically advanced countries recommend thesis of the candidate for the award of PhD degree, the AS&RB shall advise InCharge Graduate Studies for conduct of public defense.

Each examiner shall examine the thesis, provide written report on prescribed proforma and make one of the following recommendations:

  1. Passed without any amendments and the candidate m a y be awarded the degree (NA)*.
  2. Passed, subject to minor amendments as indicated in report to the satisfaction of the concerned Principal Supervisor (MA)*.
  3. Passed, subject to substantive amendments along the lines as indicated in the report’. The G.S OFFICE shall constitute a committee comprising of principal supervisor and one senior faculty member nominated by the faculty dean. The student shall submit a detailed report outlining the amendments to the satisfaction of the committee without further reference to the examiner.
  4. The thesis m a y be re-submitted to the examiner after completing the required extra work and revision indicated in the report (R)*.
  5. Not recommended for the awarded the degree of Doctor of Philosophy however the candidate may be considered for award of MS or equivalent degree
  6. Failed and not recommended for awarded of Doctor of Philosophy degree.

Thesis Public Defense & VIVA

The InCharge Graduate Studies in the light of examiners’ report and consequent incorporation of the required amendments in the thesis shall announce a student eligible for defense and viva. The following defense process shall be followed:

  1. The examiner (from within Pakistan) who has evaluated the thesis shall be invited for the public defense and viva.
  2. In case the examiner (from within Pakistan) is not available, the alternate from the panel of internal examiners shall be invited for the public defense and viva after seeking approval from the Vice Chancellor through Incharge Graduate Studies.
  3. The date of open defense of PhD candidate shall be notified by the Incharge Graduate Studies. The defense of thesis shall be open for all interested persons.

ward of PhD Degree

A student shall be awarded PhD degree subject to the fulfillment of the following requirements:

  1. Confirmation of PhD candidature
  2. Positive examiners,  reports / addressal of reviewers comments c)

Successful public defense and viva

  1. Publication of at least one paper in a journal as per HEC policy before the award of the PhD degree.

Roadmap for Award of PhD Degree

The flow-chart/ roadmap for award of PhD degree is given here under:

 

Marks, Grade Points, Letter Grades for MS/PhD

Letter grades are used only for individual courses and not for semester GPA or CGPA. Grade points for each letter grade are given below:

  1. The percentage of marks or values of grades other than grade points shall not be reported on the transcript whether these are relative grades or absolute grades.
  2. The course instructor, on his / her own accord or in consultation with the Dean/ Chairperson of department of the concerned faculty / department, may decide to use curving for award of letter grades instead of using fixed percentages tabulated above.
  3. Mid-semester and final semester answer books of each student should be shown to the student after marking.
  4.  Re-evaluation of answer books is not allowed after declaration of result; however, in such cases, a student may apply for recounting of marks.

Following is the criterion for award of gold medals to graduating students.

  1. Highest CGPA in the program of studies
  2. Successful completion of courses whenever initially offered during the program of studies
  3. Successful defense of MS/ PhD thesis, in accordance with these statutes.
  4. Completion of degree within minimum prescribed period
  5. Immaculate character during studies
  6. If the number of students, in a program of studies, is less than 10 then the minimum

CGPA required for award of Gold Medal is 3.85

In developing research proposal, the student need to explicitly consider the ethical implications of various aspects of the research. Formally, if the proposed course of research raises ethical issues, then student need to obtain a formal ethical clearance from the ethics committee before undertaking the research.

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To occupy, recognized position, through access, quality and relevance among the institutions of quality higher education, in the world.

Got Questions? Call us

About

Quick links

Visit Us

University of Loralai, Quetta Road, Zerh Karez, Loralai, Balochistan.

Get Directions
© 2025 UOLI | All rights reserved | Developed by Ziftek